1. Time is money
Nowadays, when time is an expensive item in our lives, companies are tackling time-saving on the routine activities of their employees. The workload of employees is increasing, there are greater demands on their qualifications and there is a need to think about the distribution of their workload even in view of the shortage of labour on the market. Nowadays it is Digital Transformation (“DX”) the phenomenon of time and enables the total digitization of companies and offices and the digitization of documents is one of the components of the DX strategy and the possibility of saving time precisely in the form of the reduction of necessary administrative operations with the paper form of documents and its circulation within the company.
2. Greater efficiency for lower costs
All documents accessible from a personal computer, workstation or mobile phone, the ability to search for a document according to a clearly defined index or even according to the content indicated in it, sharing documents with colleagues in minutes without complex search - all these are the basic building blocks of a functional solution for digitizing documents, which ultimately will bring you greater efficiency and therefore lower costs. People in an organization are able to handle more work more efficiently and with a significantly lower error rate. People can get rid of monotonous work and thus increase their quality of life at work and thus productivity.
3. What to digitize?
Digitize documents and then we can extract information from any documents (e.g. invoices, service sheets, delivery notes, contracts, customer documentation, receipts, directives, etc.). The amount of documents you need to have on hand on a daily basis to keep records working in an organization can be daunting. For larger organizations, record keeping often concerns warehouses, for smaller firms, paper documents can quickly outgrow office space. Switching paper documents to digital instantly saves money, time and storage space.
4. What about next?
After passing the document by scanning, for example, through document scanner or mobile phone or tablet, the document can be sorted according to predetermined specifications and then transferred to a predetermined environment. Documents can also be accessed anytime and anywhere according to set user rights, for example in the DMS document management system, the collaborative intranet environment on Microsoft Sharepoint, or, for example, in the CRM system for customer relationship management, etc. Documents processed in this way can start business processes much faster and you can respond faster to your customers' requests. Information from documents can be supplemented with additional data, e.g. from own systems, databases or publicly available data on the Internet, enabling end-users of the data to make easier and more qualified decisions.
Scan, process and use efficiently your documents. The paper age isn't over yet, but with us you can be ahead and keep up with your organization's digital transformation.
