State Land Office
Document Scanners
Solution for scanning documents and incoming mail. It is compatible with the current file service system and meets legal requirements.
- Fujitsu fi-7260
- Kofax Express
- Swaps
Solution for scanning documents and incoming mail. It is compatible with the current file service system and meets legal requirements.
The goal of the State Land Office was to increase the efficiency of the overall digitization process within 50 workplaces throughout the Czech Republic and a modern solution with the future possibility of easy implementation of other required functionalities resulting from the principles of operation of this agency.
In the first phase of the document digitization process, the requirement was to scan the inbox and general documents, and the need to automatically assign scanned documents to the file service. Using the integrated OCR technology, the recognition and conversion of characters from printed documents to the output PDF layer has been solved, which can be further worked with.
“The main requirement of the State Land Office was to put into operation a comprehensive solution for scanning documents and incoming mail, which will be compatible with the current system of file service. Scanning and digitizing documents with Kofax Express software meets our requirements for subsequent easy document traceability. We have thus complied with the legal requirements on file service. “
— Jiří Chum, Head of Project Management and Administration
The whole project was evaluated as very successful due to the professional and practical approach of all stakeholders.
Within two weeks, we managed to 50 SPÚ workplaces to deliver and install 50 document scanners Fujitsu fi-7260, including Kofax Express software implementation.
At the same time, users were trained so that daily activities were comfortable and in accordance with established working practices.
Fujitsu scanners are under warranty and SLA for 5 years. Service support from INFOMATIC provides SPÚ with continuous operation at individual workplaces. Any outage that would be caused by the document scanner is resolved within 2 working days at the installation site. This SPÚ eliminates long-term downtime and ensures the availability of solutions for the office staff.
Why did they come to this decision?
This is a delicate technique that can limit the operation of the digitization line due to toner, paper clips or dust. The office has ensured protection against these situations with INFOMATIC SwapIt service support for 5 years.
